Purchase Order Automation: Unleashing the Power of OrderEazi

A happy man using an order management system on his laptop while sipping coffee.

Let’s face it, drowning in paperwork and spending countless hours manually processing purchase orders is frustrating, time-consuming and counterproductive. But we have some good news. With OrderEazi, you can say goodbye to tedious and time-consuming tasks – with just a few clicks, you can streamline your purchasing process, increase efficiency and reduce errors from one centralised platform. In this article, we’ll dive into the benefits of OrderEazi’s purchase order automation and how it can transform your business.

What is purchase order automation?

Purchase order automation is used to enforce and automate a purchase order approval process. OrderEazi automatically sends a purchase request to the right team member for review and approval. Once approved, the purchase order would automatically be created within the ERP, eliminating the need for data entry.

What challenges can come from manual processing?

Every organisation faces unique challenges when working in a paper-based environment. However, some common issues can plague any business – from inefficiency to security risks. These challenges can all be addressed by automating your processes and moving away from manual entries. By embracing automation, you can say goodbye to paper-heavy tasks, lack of accountability, and time- consuming processes.

The benefits of OrderEazi’s purchase order automation

Implementing OrderEazi and automating your purchasing offers numerous advantages. Especially if you’re grappling with paper-heavy processes, email overload and security concerns while managing purchase orders. Regardless of your organisation’s size, OrderEazi can help you by cutting down on time spent on menial tasks.

Here are some of the key benefits:

1. Increase efficiency and accuracy

By automating your purchasing processes, you can reduce processing times and supercharge your efficiency. OrderEazi provides your team with full visibility and the confidence to tackle any challenge. When you’re processing purchase orders manually, it’s easy to get lost in the details. Steps get duplicated or missed and valuable time is wasted. Mistakes happen, things get overlooked and you might even end up buying the same product twice because you have no control over the process. OrderEazi helps your team to jump into real-time processing with lightning-fast responses and increased accuracy and efficiency.

2. Cut costs

Organisations that rely on manual processing run the risk of paying a high price whether it is expected or unexpected. If you are still working manually, you will naturally have a budget for expenses like paper, ink, and overheads. However, the hidden costs of undocumented tasks and actions are often overlooked. These include time wasted searching for missing documents, chasing approvals and processing orders twice. By streamlining processes and automating manual tasks, you can reduce processing times and cut costs.

3. Bypass human error

OrderEazi eliminates the need to manually monitor your inventory or keep track of incoming orders. With real-time updates, you will be notified as soon as an order is received and can track the progress of outstanding orders with ease. The platform also allows you to search order history and retrieve information about previous or completed orders quickly. Plus, as a cloud-based system, OrderEazi can be accessed from anywhere at any time.

4. Bird’s eye view

When processing purchase orders manually, you will often find yourself spending a lot of time looking for documents or chasing approvals. Not only is this frustrating, but it also wastes valuable time. With OrderEazi, you gain instant visibility into where things are in the process and you’ll no longer waste time searching for information or checking on the status of purchase orders. Now, you will have access to this information in a few clicks and in real time.

5. More control and flexibility

Automation puts you in the driver’s seat and gives you the control you need to work effectively and efficiently. You decide who has the power to make decisions, purchases and more. OrderEazi enforces the process you put in place, so you can trust that your team is following the rules and protocols you’ve set up. No matter how complex or simple your team’s process is, OrderEazi will provide you with the flexibility and control you need to run smoothly.

It’s time to ditch the manual way of processing and begin to lay a foundation for your business to grow.

Don’t hesitate to reach out to us for any questions or inquiries about OrderEazi. You can contact us directly through our website or schedule a demo to see how our platform can revolutionise your business operations.

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